TREC Administrative Services

Do you have suggestions about how we can create a one TREC? The TREC IDEA Committee wants to hear from you! Submit your ideas anonymously. 

Other Resources

• the Americans with Disabilities Act (ADA) - Compliance

  UF/IFAS is committed to diversity of people, thought and opinion, to inclusiveness, and to equal opportunity. Providing universal access to all of our content and events reduces barriers to participation and may lead to a broader audience for our programs.

  Content Design

  As faculty, staff, and content creators, we all share a role in accessibility. When we create accessible content, we remove barriers by ensuring that all individuals, no matter their ability, disability, skills, or language level, have access to the materials we have created.

  The University of Florida's Center for Instructional Technology and Training offers short and informative videos which feature a different accessibility skill that you can incorporate into your content design. If you create content accessed by the public, we encourage you to engage with CITT's Accessibility in 5 monthly video series. 

  Additional Trainings

  • UF/IFAS ADA Trainings: Document Accessibility
  • UF/IFAS ADA Trainings: Social Media

  Affirmative Action Statement

  All UF/IFAS materials should include an affirmative action statement, usually at the end of the publication, handbook, or other printed material. If you are unsure about including a statement, please contact IFAS Communications. There is no specific size requirement for this information, and it can be located anywhere on the publication. Below is the ADA statement for TREC personnel to include in any notice or flyer of an event taking place at the UF/IFAS TREC.

  [[ The University of Florida is committed to providing universal access to all of our events. For disability accommodations such as sign language interpreters and listening devices, please contact Monique Scoggin, mis6664@ufl.edu, 305.217.9226 at least 1 week in advance. Advance notice is necessary to arrange for some accessibility needs. ]]

• Artificial Intelligence (AI)

  Guidelines for EDIS Authors when using AI Tools

  UF/IFAS Communications provides these guidelines at a point in time when AI tools are evolving. While the tools and their capabilities will change rapidly, the ethical considerations described here are applicable to any AI or AI-assisted tools used in developing content. 

  AI Foundations (Certificate Program)

  AI Foundations certificate is a program for those interested in learning and acquiring knowledge and skills in AI from how to adopt different AI tools for work, how to maximize the capability of AI text generators, how to construct appropriate prompts (inputs) for desired outputs, and how to use AI image generators to expand your creativity.

   

• Communications and Marketing

  UF Branding Resources

  The University of Florida is fueled by the collision of ideas to generate momentum that moves the world. Access the University's Brand Center to find the best ways to tell your story. 

  UF/IFAS Communications Resources

  As a part of the University's Institute of Food and Agricultural Sciences (IFAS), we have access to an abundance of resources. Access the UF/IFAS Branding Portal to find everything from DIY templates and photos to trainings and guidelines on using the UF/IFAS brand.

  UF/IFAS Tropical Research & Education Center

  To maintain branding with the UF/IFAS, below are the only approved logos for the Center.        

     

  UF/IFAS TREC branded templates can be found here. 

  For Website requests or social media requests, please complete the appropriate form.

  • TREC branding templates (Fax Cover Sheet, UF/IFAS TREC Letterhead, UF/IFAS TREC Memorandum: Blank) 
  • How to Setup virtual Backgrounds 

  

   

• Fiscal Forms

  

  • TREC DocuSign Fiscal Forms
    
    • To have access to this folder, you will need to take the (PST280: UFDocuSign Sender Training) and send an email to Ineliz Ortiz: iortizhernandez@ufl.edu
  • DocuSign P-Card Template Instructions

  UF Tax Exemption Form, DR-14

• Human Resources

  Please note: If a webpage does not open with your default browser, we recommend trying another browser. 

  IFAS Human Resources Guidelines and Procedures - This page includes information on topics such as Award Program Approval Procedures, Graduate Students - Principles of Employment, I-9 Reverification Policies and Procedures, and more.

  IFAS Benefits and Retirement - This page includes new employee enrollment information for all 

  TEAMS Employee Handbook - The employee handbook serves as a commonsense guide for new and existing employees at the University of Florida classified as Technical, Executive, Administrative and Managerial Support (TEAMS) or University Support Personnel System (USPS).

  Faculty Handbook - The UF Faculty Handbook is intended to be general reference rather than the official source of university policies and guidelines.

• Information Technology (IT)
  • How to add Closed Captioning to a Zoom Presentation
  • How to Print from a USB (on Printer XeroxC8145)
  • Zoom guide for securing public meetings
  • Windows 11 Readiness (Please note: The deadline to move all computers to Windows 11 is October 14, 2025. You can check if you're running Windows 11 by opening your Settings then going to the About page).     
• Weather-related information

  Hurricane season spans from June 1 to November 30, but hurricanes can occur any time during the calendar year. Refer to the documents below for information on hurricanes, heat stress, and other weather-related information. 

  Natural Disaster Plan

  2024 Miami-Dade County Guide to Hurricane Readiness

  2024 TREC Natural Disaster Plan

  Heat stress related information

  CDC - Beat the Heat

  CDC - Heat Related Illness (HRI)

  CDC - Heat Stroke & Heat Exhaustion

  EDIS - Natural heat-Related Deaths in Florida: 2010-2020

  EDIS - What the agricultural sector in Florida needs to know about HRI