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TREC Administrative Services
Do you have suggestions about how we can create a more unified TREC? The 1TREC Committee wants to hear from you! Submit your ideas anonymously.
Please note: If a webpage does not open with your default browser, we recommend trying another browser.
Other Resources
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the Americans with Disabilities Act (ADA) - Compliance
UF/IFAS is committed to diversity of people, thought and opinion, to inclusiveness, and to equal opportunity. Providing universal access to all of our content and events reduces barriers to participation and may lead to a broader audience for our programs.
Content Design
As faculty, staff, and content creators, we all share a role in accessibility. When we create accessible content, we remove barriers by ensuring that all individuals, no matter their ability, disability, skills, or language level, have access to the materials we have created.
The University of Florida's Center for Instructional Technology and Training offers short and informative videos which feature a different accessibility skill that you can incorporate into your content design. If you create content accessed by the public, we encourage you to engage with CITT's Accessibility in 5 monthly video series.
Additional Trainings
Affirmative Action Statement
All UF/IFAS materials should include an affirmative action statement, usually at the end of the publication, handbook, or other printed material. If you are unsure about including a statement, please contact IFAS Communications. There is no specific size requirement for this information, and it can be located anywhere on the publication. Below is the ADA statement for TREC personnel to include in any notice or flyer of an event taking place at the UF/IFAS TREC.
[[ The University of Florida is committed to providing universal access to all of our events. For disability accommodations such as sign language interpreters and listening devices, please contact Monique Scoggin, mis6664@ufl.edu, 305.217.9226 at least 1 week in advance. Advance notice is necessary to arrange for some accessibility needs. ]]
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Artificial Intelligence (AI)
Guidelines for EDIS Authors when using AI Tools
UF/IFAS Communications provides these guidelines at a point in time when AI tools are evolving. While the tools and their capabilities will change rapidly, the ethical considerations described here are applicable to any AI or AI-assisted tools used in developing content.
AI Foundations (Certificate Program)
AI Foundations certificate is a program for those interested in learning and acquiring knowledge and skills in AI from how to adopt different AI tools for work, how to maximize the capability of AI text generators, how to construct appropriate prompts (inputs) for desired outputs, and how to use AI image generators to expand your creativity.
Generative AI guidelines
These guidelines are designed to help UF’s communications and marketing professionals engage effectively with this rapidly emerging and evolving technology and understand its benefits as well as its limitations related to their work at UF. If you engage with the public, especially as a part of Extension efforts, you should consider yourself a communications professional.
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Communications and Marketing
UF Branding Resources
The University of Florida is fueled by the collision of ideas to generate momentum that moves the world. Access the University's Brand Center to find the best ways to tell your story.
The University is requiring that all UF materials and online work use the new font selections by June 28. Access this blog to learn how to download fonts and use them appropriately.UF/IFAS Branded Email Signature Template
Per the University of Florida's updated branding guidelines and to present a professional and consistent image, the IFAS Communications graphics teams created a signature template for all UF/IFAS employees.
Access the 2025 Branded Email signature logo here. For additional instructions on updating your Signature template, please consult this article.
UF/IFAS Communications Resources
As a part of the University's Institute of Food and Agricultural Sciences (IFAS), we have access to an abundance of resources. Access the UF/IFAS Branding Portal to find everything from DIY templates and photos to trainings and guidelines on using the UF/IFAS brand.
UF/IFAS Tropical Research & Education Center
To maintain branding with the UF/IFAS, below are the only approved logos for the Center.
UF/IFAS TREC branded templates can be found here.
For Website requests or social media requests, please complete the appropriate form.
- TREC branding templates (Fax Cover Sheet, UF/IFAS TREC Letterhead, UF/IFAS TREC Memorandum: Blank)
NIFA Branding
The official NIFA identifier was updated in November 2020 and is now comprised of the USDA logo with NIFA signature lockup. Per NIFA regulations and guidelines, it is expected that grantees use NIFA’s official identifier in publications, posters, websites and presentations resulting from their award. The updated official NIFA identifier should be used on all print and digital materials moving forward.
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Fiscal Forms
- UFGO Processes - A presentation developed by Shannon Cutler, fiscal assistant
- TREC DocuSign Fiscal Forms
- To have access to this folder, you will need to take the (PST280: UFDocuSign Sender Training) and send an email to Ineliz Ortiz: iortizhernandez@ufl.edu
- DocuSign P-Card Template Instructions
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Human Resources
IFAS Human Resources Guidelines and Procedures - This page includes information on topics such as Award Program Approval Procedures, Graduate Students - Principles of Employment, I-9 Reverification Policies and Procedures, and more.
IFAS Benefits and Retirement - This page includes new employee enrollment information for all
TEAMS Employee Handbook - The employee handbook serves as a commonsense guide for new and existing employees at the University of Florida classified as Technical, Executive, Administrative and Managerial Support (TEAMS) or University Support Personnel System (USPS).
Faculty Handbook - The UF Faculty Handbook is intended to be general reference rather than the official source of university policies and guidelines.
UF/IFAS Directory - The UF/IFAS Directory allows people to find you by name or expertise, and can also be used to curate lists of department and staff, and find listservs. This tool works best when everyone has an updated directory listing. It is recommended that everyone review their UF/IFAS Directory once per year to ensure that the information is accurate.
To update your listing, use the My Directory tab at the top of the page (you may have to sign in).
A few tips:
- Add your social media handles and scientific links for Google Scholar and ORCID.
- Are you part of the AI team? Please include the full keyword “artificial intelligence” as a part of your specialty (not just ‘AI’).
- Do you speak a language other than English? Add it!
- If you add your cell phone, that will NOT be publicly accessible, but is good for your teammates to find you when needed.
- Do you have a name that could be difficult to pronounce? There is a feature for you to upload a recording of the pronunciation of your name.
- Update your headshot. You can email Yomiris Reyes for an updated photo.
Are you new to UF/IFAS and not yet listed in the directory? Please contact Maria Bernal to be added.
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Information Technology (IT)
If you need assistance from the IT Department, please submit a ticket. If you have an immediate need, call the IFAS Help Desk at 352-392-4636.
- Deepfake Phishing - At the start of each academic term, higher education institutions experience an increase in social engineering attempts. As artificial intelligence (AI) technologies rapidly improve and become more available, these traditional impersonation scams are taking on new life through what’s known as deepfake phishing. Learn more about deepfakes by visiting UFIT's webpage.
- How to add Closed Captioning to a Zoom Presentation
- How to Print from a USB (on Printer XeroxC8145)
- Zoom guide for securing public meetings
- Windows 11 Readiness (Please note: The deadline to move all computers to Windows 11 is October 14, 2025. You can check if you're running Windows 11 by opening your Settings then going to the About page).
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Main Campus - Information
UF Campus Maps
UF Calendar of Events
A list of all of the events taking place on UF's main campus.
UF Faculty/Staff Parking Permits
Any faculty/staff who do not use a state vehicle to go to Gainesville need to purchase on parking pass online. Weekly, monthly and daily permits are only supplied in-person. Please visit Transportation and Parking Services at 1273 Gale Lemerand Drive or call 352-392-7275 for more information. Vehicles without a valid UF parking permit may pay a daily fee to park in the Reitz Union/Welcome Center Garage, or pay to park in metered spaces around campus. Please view our visitors section for visitor parking options.
If you travel to main campus in a State vehicle, you may park in these lots:
- Orange
- Blue
- Green
- Red
- Red 1
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Mental Health Resources
GatorCare Health Insurance
Individuals with GatorCare Health Insurance have many mental health resources available to them.
Counseling
A free and unlimited online counseling and psychiatry service for GatorCare members.
Psychiatry
Psychiatrists in the Lucet Health network (Formerly known as New Directions) are available to GatorCare members at the Tier 1 benefit level. Use the online portal to find a provider near you, or call 866-287-9569 for assistance finding a provider.
Other emotional wellness resources
The GatorCare Wellness program works in partnership with UF-HR Wellness to offer support on a 9-dimensional model of wellness. Our emotional wellness manifests in our ability to meet the world with optimism, trust and a sturdy sense of self-esteem.
Employee Assistance Program
This is a free referral service to all UF employees including graduate students.
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TREC - Admin
Bookings
If you would like to reserve the Conference Room, Library or Teaching Building, kindly send your request to trec-admin@ifas.ufl.edu. Please include the following details in your email:
- Date of the meeting
- Time of the meeting
- Name of the meeting
If you require any A/V equipment (speakers, projector, etc.), please submit an email to trec-admin@ifas.ufl.edu. Be sure to include the following details:
- Equipment needed (e.g., speakers, projector)
- Date and time required
- Location
Thank you for your cooperation!
Recycling
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Weather-related information
Hurricane season spans from June 1 to November 30, but hurricanes can occur any time during the calendar year. Refer to the documents below for information on hurricanes, heat stress, and other weather-related information.
Natural Disaster Plan
2024 Miami-Dade County Guide to Hurricane Readiness
2024 TREC Natural Disaster Plan
Heat stress related information
CDC - Heat Related Illness (HRI)
CDC - Heat Stroke & Heat Exhaustion
NOAA - Extreme heat watch and warning_2025
NOAA - Heat Hazard Simlification Fact Sheet
EDIS - Natural heat-Related Deaths in Florida: 2010-2020
EDIS - What the agricultural sector in Florida needs to know about HRI
UF/IFAS - Tropical Research and Education Center
18905 SW 280 Street
Homestead, FL 33031-3314
(305) 246-7000